No.

SERVICE CATEGORIES

PROCEDURE

WAITING TIME

CONTACT PERSON

1 

APPLICATION FOR THE FUNCTIONAL POSITION OF LECTURER

1. Faculties/Units send proposals for Functional Positions addressed to the Chancellor by attaching the requirements according to those in the PAK Online application and Al Qur'an Reading and Writing Certificate (Assistant Expert to Lector);
2. Disposition reaches the Personnel Department to process the completeness of the requirements and prepare all the necessary letters after completing all processes such as MGB meetings and Senate meetings (Head Professors and Professors), and uploaded to the PAK Online application by the lecturer concerned and verified by the PAK PTS Operator (Tomy Pradana, S.T.) to be submitted to LLDikti Region X via PAK Online;
3. All requirements are submitted by the PAK PTS Operator (Tomy Pradana, S.T.) specifically for Head Professors and Professors to LLDikti Region X.

Zakiah, A.Md.

(085103738871)

2

INCREASE IN THE RANK OF YLPI RIAU

1. Units send proposals for 100% permanent employee/lecturer candidates addressed to the Chancellor by attaching the following requirements: 
   1. Al Qur'an Faculties Reading and Writing Certificate
   2. SK 80%
   3. Original SKCK
   4. Original certificate of healthy body
   5. Curriculum Vitae official format
   6. KTP of the person concerned and wife/husband
   7. Family card
   8. Child's Birth Certificate (if any)
   9. Photos 3 x 4 = 2 sheets
2. After completing the process of making the proposal, initialing and signing, the employee's proposal remains 100% complete and the requirements are sent to YLPI Riau.
3. Disposition reaches the Personnel Department to process the completeness of the requirements and make a 100% permanent employee proposal to YLPI Riau;

3

PROPOSAL OF PROSPECTIVE EMPLOYEES/LECTORS YLPI RIAU (80%)

1. Faculties/Units send 80% proposals for prospective employees/lecturers addressed to the Chancellor by attaching the following requirements:
   1. Al Qur'an Faculties Reading and Writing Certificate
   2. Application letter to become an employee/lecturer 80% stamped
   3. Diplomas and transcripts from elementary to d. College
   4. SKCK
   5. Photos 4 x 6 = 3 sheets, 3 x 4 = 3 sheets
2. Disposition to the Personnel Section to process the completeness of the requirements and make a proposal for promotion to YLPI Riau;
3. After completing the process of making the proposal, initialing and signing, the promotion proposal and the requirements are sent to YLPI Riau.

4

PROPOSAL OF PERMANENT EMPLOYEES/LECTORS OF YLPI RIAU (100%)

1. Faculties/Units send 100% proposals for prospective employees/permanent lecturers addressed to the Chancellor by attaching the following requirements:
1. Al Qur'an Faculties Reading and Writing Certificate
2. SK 80%
3. Original SKCK
4. Original certificate of healthy body
5. Curriculum Vitae official format
6. KTP of the person concerned and wife/husband
7. Family card
8. Child's Birth Certificate (if any)
9. Photos 3 x 4 = 2 sheets
2. Disposition reaches the Personnel Department to process the completeness of the requirements and make a 100% permanent employee proposal to YLPI Riau; 
3. After completing the process of making the proposal, initialing and signing, the employee's proposal remains 100% complete and the requirements are sent to YLPI Riau. 

5

REGULAR RANK PROCESS

1. Faculties/Units send proposals for regular promotions of Employees/Lecturers addressed to the Chancellor by attaching the following requirements:
   1. Al Qur'an Reading and Writing CertificateEmployee Card
   2. DP3 last 2 years
   3. SK 80%
   4. SK Last rank
   5. Functional SK, PAK and Inpassing (lecturer)
   6. Original Curriculum Vitae
2. Disposition to the Personnel Section to process the completeness of the requirements and make a proposal for promotion to YLPI Riau;
3. After completing the process of making the proposal, initialing and signing, the promotion proposal and the requirements are sent to YLPI Riau.

Notes:

The Promotion Period is April and October.

Proposals are sent from the Faculty/Unit 2 or 3 months before the TMT Rank.

6

DEGREE ADJUSTMENT

1. Faculties/Units send proposals for promotions for Employee/Lecturer Diploma Adjustments addressed to the Chancellor by attaching the following requirements:
   1. Al Qur'an Reading and Writing Certificate
   2. Employee Card
   3. DP3 last 2 years
   4. SK 80%
   5. SK Last rank
   6. Functional SK, PAK and Inpassing (lecturer)
   7. Study Permit
   8. Active again (lecturer)
   9. Degree and Transcript Values
   10. Diploma Equivalency (Overseas)
   11. Original Curriculum Vitae
2. Disposition to the Personnel Section to process the completeness of the requirements and make a proposal for promotion to YLPI Riau;
3. After completing the process of making the proposal letter, initials and signature, the promotion proposal along with the requirements is sent to YLPI Riau.      

Notes :

The Promotion Period is April and October.

Proposals are sent from the Faculty/Unit 2 or 3 months before the TMT Rank.

7

APPLICATION OF FUNCTIONAL BENEFITS

1. The Faculty sends a proposal for lecturer functional allowances to the Chancellor by attaching the requirements, namely the Decree on Functional Positions;
2. Disposition reaches the Personnel Department for processing to complete the requirements and create a letter for functional position allowances to the Board for Finance;
3. After completing the process of making the cover letter, initials and signature, the cover letter is sent to the Board for Finance by the General Administration Section.

8

PROPOSED LLDIKTI EQUALIZING RANK (INPASSING).

1. The Faculty sends a proposal for Lecturer Rank Equalization (Inpassing) addressed to the Chancellor by attaching the requirements (for III/b to III/d), as follows:
   1. Final degree
   2. SK YLPI Riau
   3. First Functional Decree and PAK
   4. Final Functional Decree and PAK

   5. Final Inpassing Decree

      Syarat Inpassing IV/a s.d. IV/e :

   6. Final degree
   7. SK YLPI Riau
   8. Functional SK and PAK
   9. SK Inpassing
   10. Educator Certificate
   11. DP3 last 2 years   
2. The disposition reaches the Personnel Department for processing to complete the requirements and make a proposal for equalization of rank (inpassing) to LLDikti Region X;
3. After completing the process of making the letter, initials and signature, the cover letter along with the requirements is sent to LLDikti Region III/b to III/d).               

9

NIDN PUBLISHING

1. Prior to inputting the PDDikti System, the supporting files from the lecturers concerned and the University output files are collected, as follows:
   1. Files that must be prepared by prospective lecturers for the issuance of NIDN, NIDK and changes to registration numbers:
   2. Photocopy and scan of S1, S2 or S3 color diplomas.
   3. Photocopy and scan of S1, S2 or S3 color transcripts.
   4. Photocopy and color scan of KTP (if the candidate's KTP comes from outside Riau Province, include a Domicile Certificate in Pekanbaru).
   5. Original file of Physical Health Certificate (recommended hospital, for the Pekanbaru area, Jiwa Tampan Hospital and Bhayangkara Hospital).
   6. Original file of Spiritual Health Certificate (Recommended hospital, for the Pekanbaru area, Jiwa Tampan Hospital and Bhayangkara Hospital).
   7. Original file of drug free certificate (recommended hospital, for the Pekanbaru area, Jiwa Tampan Hospital and Bhayangkara Hospital).
   8. Softfile in JPEG Pas Photo size 4 x 6.
   9. Statement letter from the permanent lecturer concerned (Dirjend. Dikti format).
   10. A decree from the Company allows you to become a NIDK lecturer (specifically NIDK).
   11. Retirement Decree if the person concerned has retired (specifically NIDK).
   12. Birthmother's name (verbally or via text message).
2. Files prepared by the University in issuing NIDN, NIDK, and Changes to Registration Numbers:

1. The Higher Education Tridharma Active Certificate is signed by the Chancellor.
2. College Leadership Statement Letter signed by the Chancellor.
3. University Employment Agreement Letter (Dikti format) signed by the Lecturer and Chancellor.
4. Latest Subject Teacher Decree (NIDK Only).
5. Latest Subject Teacher Decree (NIDK Only).
6. Inputting files into the PDDIkti system;
7. Data verification at LLDikti Region X Padang;
8. Process at the Director General. Jakarta Higher Education.

10

NIDK PUBLICATION

1. Prior to inputting the PDDikti system, the collection of supporting files from the lecturers concerned and the University's output files is collected;
2. The files that must be prepared by prospective lecturers and universities are the same as for NIDN issuance;
3. Inputting files into the PDDIkti system;
4. Data verification at LLDikti Region X Padang;
5. Process at the Director General. Jakarta Higher Education.

11

CHANGE IN REGISTRATION NUMBER

1. Prior to inputting the PDDikti system, the collection of supporting files from the lecturers concerned and the University's output files is collected;
2. The files that must be prepared by prospective lecturers and universities are the same as for NIDN issuance;
3. Inputting files into the PDDIkti system;
4. Data verification at LLDikti Region X Padang;
5. Process at the Director General. Jakarta Higher Education.

12

EXTERNAL AND INTERNAL HOME BASE MOVING

1. Proposals from the Faculty to the Chancellor through the disposition of letters of entry in the General Administration Section;
2. Complete the requirements: 
   1. Files prepared by Lecturers in internal and external Homebase transfers:
   2. Statement letter for moving home base (Director General of Higher Education Format)
   3. Passing Letter from the original university (specifically for moving to an external home base).
   4. Letter of recommendation from LLDikti if the lecturer concerned moves home base across LLDikti.
   5. The same files as in the NIDN issuance process
    
3. Files prepared by the University in internal and external homebase transfers:  
   1. Decree on the transfer of the lecturer's home base.
   2. A letter is needed from the destination university (specifically for moving to an external home base).
   3. Letter of Proposed recommendation to LLDikti Region X.
   4. The same files as in the NIDN issuance process.
4. Inputting files into the PDDIkti system;

1. Data verification at LLDikti Region X Padang;
2. Process at the Director General. Jakarta Higher Education.          

13

SUBMISSION OF STUDY ASSIGNMENTS (REGULATION OF THE RECTOR OF THE ISLAMIC UNIVERSITY OF RIAU NUMBER 11 OF 2021)

1. The lecturer concerned submits a letter requesting a study assignment to the Unit leader;
2. The dean/head of the unit submits a study assignment request to the Chancellor, by completing the requirements in the form of a graduation certificate from the destination university

1 to 3 days

Wita Ananda Chikita, S.H. (087723747938)

14

STUDY PERMIT APPLICATION

(REGULATION OF THE RECTOR OF THE ISLAMIC UNIVERSITY OF RIAU NUMBER 11 OF 2021)

1. The lecturer concerned submits a letter requesting a study assignment to the Unit leader;
2. The dean/head of the unit submits a Study Assignment request to the Chancellor accompanied by requirements in the form of a certificate of graduation from the destination university.

1 to 3 days

15

APPLICATION FOR ACTIVE RETURN OF LECTURERS WITH ASSIGNMENTS AND STUDY PERMISSION

1. The lecturer concerned submits a letter of application for re-activation along with a graduation certificate to the head of their respective unit;
2. The unit leader makes a request to the Chancellor for the issuance of an active decree again.

1 to 3 days

16

ISSUANCE OF HOME BASE MOVING DECREE

Proposal from the Faculty to the Rector, by attaching a stamped application letter in the specified format

1 to 3 days

17

ISSUANCE OF DECREE ON PLACEMENT OF LECTURERS IN STUDY PROGRAMS

Proposal from Faculty Leaders to the Chancellor

1 to 3 days

18

ISSUANCE OF DECREES FOR PLACEMENT OF LECTURERS IN FIELDS OF STUDY

Proposal from Faculty Leaders to the Chancellor

1 to 3 days

19

ISSUANCE OF SK D2PK, CONTRACT OFFICER AND PHL

Proposal from Faculty Leaders to the Chancellor

1 to 3 days

20

APPLICATION OF RETIREMENT AGE LIMIT

1. Check data in the Personnel Department of employees who will retire;
2. Write to employees who will retire to submit and submit retirement requirements;
3. Receive letters and documents regarding pension requirements;
4. Checking the completeness of pension requirements;
5. If something is missing, inform the person concerned again to complete the requirements;
6. If the requirements are complete, write a retirement proposal letter for YLPI Riau;
7. After being signed by the Chancellor, the letter was sent to YLPI Riau.

Recommended 1 month before retirement

Fadli Permana, S.S.T.

(085321068184)

21

APPLICATION FOR RETIREMENT DEATH

1. Inform employee heirs to submit and submit retirement requirements;
2. Receive letters and documents regarding retirement requirements;
3. Checking the completeness of pension requirements if anything is missing, informing the heirs again to complete the requirements;
4. If the requirements are complete, make a retirement proposal letter for YLPI Riau with TMT retiring 3 months after death;
5. After being signed by the Chancellor, the letter was sent to YLPI Riau.

Decree for Deceased Pensioners is issued 3 Months from the Date of Death

22

PUBLISHING UIR HEALTHY (KPE)

1. Register new employees to fill in data on the kpe.uir.ac.id website
2. Registering UIR email for new officers;
3. Once completed, report to the Simfokom Board for printing new employee cards;
4. Check the card printing at the Simfokom Board, when finished, pick up the card at the Simfokom Board;
5. Inform the employee that the card has been printed and can be picked up at the Personnel Department;
6. Give the card that has been printed to the employee concerned.

1. System 1 working day;
2. KPE printing by SIMFOKOM Board
3. Pick up KPE at the Personnel Department (the person concerned will be contacted).

23

REPLACEMENT OF KPE (LOST)

1. Receive reports from employees to make new KPE because it is lost;
2. Provide information to make a payment in advance to the BSI UIR Account worth IDR. 100,000,- (one hundred thousand rupiah);
3. Receive proof of payment from the officer who has paid;
4. Input in the system and report to the Simfokom Board for printing new cards;
5. Check the card printing at the Simfokom Board, when finished, pick up the card at the Simfokom Board;
6. Inform the employee that the card has been printed and can be picked up at the Personnel Department;
7. Give the card that has been printed to the employee concerned.

1.       System 1 working day;

2.       KPE printing by SIMFOKOM Board;

3.       Pick up KPE at the Personnel Department (the person concerned will be contacted).

24

DATA MAINTENANCE

1. Receive a copy of the letter from the General Administration Section;
2. Updating manual data and in the PDDikti system (especially for lecturers);
3. Compile and organize data so that data can be retrieved easily.

25

DATA REQUEST

1. Receive proposed data requests;
2. Prepare data according to requests and data availability in the Personnel Department.

26

SUBMISSION OF PERIODIC INCREASES

KGB proposal from the Faculty/Unit Leader to the Chancellor, attaching the following requirements:

1. Al Qur'an Reading and Writing Certificate
2. The latest KGB decree document
3. SK Last rank
4. SK 80%
5. Employee Card
6. Final DP3

Riesky Diyanti Puteri, S.Psi.

(082169298551)

27

APPLICATION OF RICE ALLOWANCES

1. Proposed Rice Allowance and Faculty/Unit Leaders
2. Fill out Form KP4 (Rice Allowance Form)
3. Attach requirements:

1. Form KP4
2. Latest Family Card
3. Married Book (*Addition of Husband/Wife)
4. Attach a Birth Certificate (if you don't have a Family Card)
5. Child's Birth Certificate

Estimated work 1 to 3 working days

28

SUBMISSION OF EMPLOYMENT CERTIFICATE

Attach 100% SK document

Estimated 1 to 2 working days

29

SUBMISSION OF OVERTIME PAYMENT

1. Application for overtime from the Faculty/Unit Leader
2. Attachment of date, time and information regarding overtime (*signature of relevant management)

30

APPLICATION SUBMISSION:

1. PREGNANCY AND CHILDREN'S LEAVE
2. MATERNITY LEAVE
3. LEAVE MARRIED
4. UMROH WORS
5. HIP PERMIT
6. PERMIT OF HAJJ WORSHIP
7. ANNUAL LEAVE

1. Proposed leave from the Faculty/Unit Leader
2. Attach supporting files:

1. Maternity and Maternity Leave: Doctor's Certificate stating that you are 32 weeks pregnant.
2. Maternity Leave attach a doctor's certificate (recommendation for maternity leave).
3. Umrah Worship Leave: certificate from travel (Umrah Organizing Company)

Estimated 1 to 2 working days

31

BPJS HEALTH LECTURER/EMPLOYEE/PHL REGISTRATION

Send documents to the Personnel Department or via [email protected] format (Service Type Employee Name_Cellphone Number), as follows:

1. Appointment Decree
2. ETC
3. Family card
4. Proof of Premium Bill (*If you have previous arrears)

For those who are still registered as BPJS Health PBI – APBD/N participants, you must immediately arrange a membership transfer by filling out the withdrawal statement form from the PBI – APBD/N Program. The form can be downloaded at the following link:https://bit.ly/PENGUNDURANPBI

The registration process for new participants/add family members is on the 11th – 15th of every month

Dwi Yana Putri, S.E., M.Pd.

(081261927090

32

BPJS HEALTH REGISTRATION FOR HUSBAND/WIFE OF LECTURER/EMPLOYEE/PHL

Send documents to the Personnel Department or via [email protected] 

format (Service Type Employee Name_Cellphone Number), as follows:

1. Husband/Wife ID card
2. KK
3. Proof of Premium Bill (*If you have previous arrears)

For those who are still registered as BPJS Health PBI – APBD/N participants, you must immediately process membership transfers by filling out the withdrawal statement form from the PBI – APBD/N Program. The form can be downloaded at the following link:https://bit.ly/PENGUNDURANPBI

The registration process for new participants/add family members is on the 11th – 15th of every month.

33

REGISTRATION FOR CHILDREN'S HEALTH BPJS LECTURER/EMPLOYEE/PHL

NOTE:

MAXIMUM 3 CHILDREN AGE <21 YEARS

Send documents to the Personnel Department or via [email protected] format (Service Type_Employee Name_Cellphone Number), as follows:

1. Child's KTP/Child's Birth Certificate
2. Latest KK
3. Proof of Premium Bill (*If you have previous arrears)

For those who are still registered as BPJS Health PBI – APBD/N participants, you must immediately process membership transfers by filling out the withdrawal statement form from the PBI – APBD/N Program. The form can be downloaded at the following link:https://bit.ly/PENGUNDURANPBI

The registration process for new participants/add family members is on the 11th – 15th of every month.

34

CHANGE IN BPJS KESEHATAN PARTICIPATION DATA IN THE NAME OF MRS BABY

Newborn baby update instructions:

1. Send WA chat to Pandawa number 08118165165
2. Click on the link sent
3. Select reactivation
4. Registration of babies aged > 3 months
5. Fill in the data according to the updated baby name
6. Upload the latest Family Card
7. Submit
8. Wait for the successful process reply
9. Confirm again that the data has been successfully updated
10. Digital cards can be downloaded via the Mobile JKN application

2 x 24 Hours

Monitoring via the Mobile JKN application

35

ACTIVATION OF CHILDREN AGE > 21 YEARS FOR PNS

Instructions for activating children aged >21 years (dependent children of civil servants):

1. Send WA chat to Pandawa number 08118165165
2. Click on the link sent
3. Select reactivate membership status
4. Children >21 years old are still in college
5. Fill in the data according to the name of the child being activated
6. Upload Family Card
7. Upload a certificate of being active in college
8. Submit
9. Wait for the successful process reply
10. Membership information can be viewed via the Mobile JKN application

2 x 24 Hours

Monitoring via the Mobile JKN application

36

MOVING NON-ACTIVE PARTICIPANTS INTO INDEPENDENT PARTICIPANTS FOR RETIRED/RETIRED LECTURER/STAFF

Instructions for independent participant transfer:

1. Send WA chat to Pandawa number 08118165165
2. Click on the link sent
3. Then select MOVE NON-ACTIVE PARTICIPANT TYPE TO INDEPENDENT
4. Fill in the data
5. Upload the requested documents
6. Submit
7. Wait for the successful process reply
8. Membership information can be viewed via the Mobile JKN application

2 x 24 Hours

Monitoring via the Mobile JKN application

37

BPJS EMPLOYMENT PARTICIPATION REGISTRATION FOR LECTURER/EMPLOYEES

1. Decree Document for the Appointment of YLPI Riau Lecturers/Permanent Employees
2. Fill out the registration formhttps://bit.ly/FORMBPJAMSOSTEK
3. Submit to the Personnel Department the month the TMT SK 80% is received

1 month reporting

38

SUBMISSION OF AN OLD AGE GUARANTEE (JHT) CLAIM AGE 56 YEARS FOR LECTURER/EMPLOYEE PARTICIPANTS OF BPJS EMPLOYMENT

Original documents submitted to the Personnel Department (must not be represented):

1. BPJS Employment Card
2. ETC
3. Family card
4. NPWP
5. Savings Book (BTN, BRI, BNI, BCA, Mandiri)

Schedule according to the Registration Number issued by the BPJS Employment JHT program claim submission system

39

SUBMISSION OF JOB ACCIDENT GUARANTEE (JKK) CLAIMS FOR LECTURER/EMPLOYEES PARTICIPATING BPJS EMPLOYMENT

1. REPORT JKK TO NUMBER: 081261927090 (PIC BPJS Employment – Riau Islamic University)
2. When an incident occurs, immediately report it by calling the number above and sending WA in the following format:

1. Employee Name:
2. Age :
3. No. Participant Card:
4. I :
5. Company : UIR
6. Date of Work Accident:
7. PLKK (Hospital/Clinic) used:
8. Chronology:
9. Injured Body Parts:
10. Contact Person (Nama & HP) :

1 x 24 hours

JKK can only be processed if a work accident occurs during a working day or with a Business Travel Order (SPPD)

40

SUBMISSION OF DEATH GUARANTEE (JKM) CLAIMS FOR LECTURERS/EMPLOYEES PARTICIPATING BPJS EMPLOYMENT DIE

1. Can be claimed by:

1. First Heir (Husband/Wife/Working Parents)
2. Children (If Husband/Wife Divorces/Dies)

The heirs referred to in points 1 and 2 submit a Death Certificate for Submitting a JKM Claim to the Personnel Department by bringing the original documents, as follows:

1. Employee Card
2. BPJS Employment Membership Card
3. Death Certificate from Hospital (if any)
4. Death Act

After the Death Certificate is issued, the heirs will submit a claim directly to the BPJS Employment cooperation partner office at the following address:

Jl. Tengku Zainal Abidin No. 26, Sekip, Kec. Fifty, Pekanbaru City, Riau

Service Hours:

Monday – Friday (excluding red dates)

08.00 – 15.00 WIB

41

SUBMISSION OF PENSION GUARANTEE (JP) CLAIMS FOR LECTURER/EMPLOYEES PARTICIPATING BPJS EMPLOYMENT PENSION

Pension recipients can claim it directly by bringing original documents, as follows:

1. Retirement Decree
2. BPJS Employment Membership Card
3. ETC
4. Family card

Submission of claims directly by pension recipients to the BPJS Employment cooperation partner office at the following address:

Jl. Tengku Zainal Abidin No. 26, Sekip, Kec. Fifty, Pekanbaru City, Riau

Service Hours:

Monday – Friday (excluding red dates)

08.00 – 15.00 WIB